ALL requests for events or Club meetings must be made through the Online GBC Clubs Event Booking Request system on the HUB (see Appendix I), including those that will not use Rotman facilities.<\/p>\n
Selecting a Date for your Event<\/strong><\/p>\n Clubs must request a preferred date and a minimum of two alternate dates before a room booking request will be considered.<\/p>\n Regardless of the type of event, requested dates CANNOT CONFLICT WITH FT CORE COURSE<\/strong> schedule, other major Rotman Events, Career Centre\/Recruiting Events, mandatory Professional Development sessions, academic requirements (e.g. exams), statutory holidays and days of major religious observances.<\/p>\n In order to select a date that will have a minimum of conflicts, Clubs should review the following resources before submitting their requests:<\/p>\n (Full-Time and Evening\/Morning Core Courses)<\/p>\n Selecting a Time for Your Event<\/strong><\/p>\n In order to select the best time for your event, you will need to consider the other commitments and constraints of your intended audience.\u00a0 For example, it is often easier for 3YR Students, Industry Professionals and Alums to attend events that are held in the early evening (5:00pm \u2013 7:00pm), while an event targeted at 2YR students may be more easily held during a lunch hour.<\/p>\n Note:<\/u>\u00a0 Events must end 10 minutes prior to the end of your booking time, to allow for transition requirements (clean-up and set-up) between your event and the next booking.<\/p>\n NOTE: All events taking place in the Desautels Hall or the Fleck Atrium must be scheduled between the hours of: 9:00am-8:00pm Monday to Friday:\u00a0 Saturday\/Sunday: 9 am \u2013 5 pm (ensure event does not conflict with the FT Core course schedule)<\/strong><\/em><\/span><\/p>\n All other event spaces and classrooms can be used between the hours of: Monday to Friday 9 am – 9 pm,\u00a0 Saturday\/Sunday 9 am – 5 pm (ensure this does not conflict with the FT Core course schedule)<\/strong><\/em><\/span><\/p>\n Selecting a Location for Your Event <\/strong><\/p>\n Clubs should select a room that is appropriate to the size, scope and delivery of the planned event.\u00a0 Remember \u2013 a small room that looks full is better than a large room that looks empty,<\/p>\n The table below highlights the capacity of the most commonly used rooms for student events at Rotman.\u00a0 If you are unsure which room will best fit the needs of the event, or to research other spaces on campus, please discuss your requirements with the Program Coordinator, Student Experience & Events.<\/p>\n\n