Grade Reviews & Academic Appeals

Access to View Assignments, Tests, Projects, and Examinations

For assignments, tests, projects, quizzes, etc. which add up to a maximum of 70% of the course grade, students can expect to receive the grade and the associated feedback within a timely manner (typically no longer than two weeks).

Instructors are required to hold back the final 30% of any course grade pending a review of final grades by the Vice-Dean, Professional Programs.

Final examinations (including take-home exams and deliverables) are the property of the University and are not typically returned to students. Students may, however, request view-only access to any final examinations/deliverables during the exam review period set aside by the instructor, or through the Registrar’s Office within the allotted timeframes.

Procedures for Academic Review

Students may occasionally dispute substantive or procedural academic matters, including grades for individual or team assignments, tests, or examinations and final course grades.

A student, or group of students, may review a grade assigned by an instructor (including any component of the course or the final course grade) via a procedure that ensures due process is observed and justice is carried out. In the case of team projects or assignments, the express written consent of all team members is required to proceed with a review/reread or appeal.

Note: In all cases, a review, reread, or appeal can result in an upward or downward adjustment of the grade, or no change to the grade.

Reread Request Procedures

StepSuspected Grade MiscalculationSuspected Error in InterpretationFinal Grade Dispute
ReasoningFor cases of perceived arithmetical error in the calculation of a final mark.For cases in which the student has reason to believe that the component grade awarded did not fairly reflect the student’s academic performance according to the School’s grading system.For cases in which the student has a reason to believe that the final course grade awarded did not fairly reflect the student’s academic performance according to the School’s grading system.
1Informal Resolution – Review RequestInformal Resolution – Review RequestInformal Resolution – Review Request
2Formal Appeal to the Rotman School of Management Graduate Department Academic Appeals Committee (GDAAC)Reread RequestReread Request
3Formal Appeal to the Graduate Studies Appeals Board of the School of Graduate StudiesFormal Appeal to the Rotman School of Management Graduate Department Academic Appeals Committee (GDAAC)Formal Appeal to the Rotman School of Management Graduate Department Academic Appeals Committee (GDAAC)
4N/A Formal Appeal to the Graduate Studies Appeals Board of the School of Graduate StudiesFormal Appeal to the Graduate Studies Appeals Board of the School of Graduate Studies

More detailed information is available below.

Suspected Grade Miscalculation

Step 1: Informal Resolution – Review Request

In the case of a suspected grade miscalculation (arithmetical error), the student should bring the original assignment, test or final exam to the instructor showing the mistake within eight weeks of the return of the piece of work or release of the grade. The instructor will then check the piece(s) of work ensuring that all answers have been marked and that all the marks have been added correctly; the work itself will not be reread.

Step 2: Formal Appeal to the Rotman School of Management Graduate Department Academic Appeals Committee (GDAAC)

Following Step 1, should such discussions with the instructor fail to resolve the matter, the student must discuss the matter with the Academic Director of their program. Should such discussions fail to resolve the matter, the student may then make a formal appeal within eight weeks, in writing using a Notice of Appeal Form (PDF) to the Chair of the Graduate Department Academic Appeals Committee (GDAAC).

Step 3: Appeal to Graduate Studies Appeals Board (GAAB) of the School of Graduate Studies

Following Steps 1 and 2, students have the option to appeal to the Graduate Academic Appeals Board (GAAB) (PDF). Students must file a Notice of Appeal Form (PDF) to initiate the process.

Suspected Error in Interpretation

Step 1: Informal Resolution – Review Request

If a student believes that an assignment, test, or final examination has been incorrectly marked in its substance, they should discuss it first with the instructor concerned within eight weeks of having the assignment, test or final examination grade returned to them. Note that in all cases, the entire piece of work is considered in the review request and does not necessarily mean that the grade will be adjusted.

Step 2: Rereading of Assignments, Midterms, and Final Examinations

Should the informal resolution discussion fail to resolve the matter, the student may request a reread by an independent party within eight weeks of having the assignment, test or final examination grade returned to them. The student must complete a Petition for Grading Reassessment Form (PDF) and submit a letter outlining the reasons for the request and detailing the specific areas of concern.

The student must demonstrate that their answers are substantially correct by citing specific instances of disagreement, supported by such documentary evidence as course handouts, textbooks, lecture notes, etc. along with the original paper or, in the case of a final exam, a copy of the exam (sent by the Registrar’s Office).

The School will have the work reread in light of the arguments presented.

There is a $36 fee for a reread. In all cases, all segments of the piece or pieces of work will be considered in a reread request. The fee must be submitted, with the completed form, to the Registrar’s Office within eight weeks of the notification of the final marks. If the final mark is changed as a result of this review, the reread fee of $36 will be refunded.

For reread requests:

  • The Vice-Dean, Professional Programs will request the Area Coordinator of the functional area relevant to the petition to draw up a list of names of readers (excluding the instructor for the course under petition).
  • The Area Coordinator will select a reader from the eligible list to reread the exam or paper.
  • The petitioner will be given the opportunity to reject any reader he or she can show to be unacceptable, to the satisfaction of the Vice-Dean, Professional Programs.
  • The reread must be done in accordance with the instructor’s marking scheme and in comparison with a range of other papers from the same graded component.

Step 3: Formal Appeal to the Rotman School of Management Graduate Department Academic Appeals Committee (GDAAC)

Following Steps 1 and 2, the student must discuss the matter with the Academic Director of their program.  Should such discussions fail to resolve the matter, the student may then make a formal appeal within eight weeks, in writing using a Notice of Appeal Form (PDF) to the Chair of the Graduate Department Academic Appeals Committee (GDAAC).

Step 4: Appeal to Graduate Studies Appeals Board (GAAB) of the School of Graduate Studies

Following Steps 1–3, students have the option to appeal to the Graduate Academic Appeals Board (GAAB) (PDF). Students must file a Notice of Appeal Form (PDF) to initiate the process.

Final Grade Dispute

Step 1: Informal Resolution – Review Request

If a student believes that the final course grade has been calculated erroneously or does not fairly reflect the student’s academic performance according to the School’s grading system, they should seek clarification with the instructor concerned within eight weeks of the final grade release. Note that in all cases, all course components will be considered in the review request and does not necessarily mean that the grade will be adjusted.

Step 2: Rereading of Assignments, Midterms, and Final Examinations

Should the informal resolution discussion fail to resolve the matter, the student may request a reread by an independent party within eight weeks of the final grade release.  The student must complete a Petition for Grading Reassessment Form (PDF) and submit a letter outlining the reasons for the request and detailing the specific areas of concern.

The student must provide as much detail as possible including supporting documentation in support of their rationale. The School will have all course components reread in light of the arguments presented.

There is a $36 fee for a reread. In all cases, all segments of the piece or pieces of work will be considered in a reread request. The fee must be submitted, with the completed form, to the Registrar’s Office within eight weeks of the final grade release date. If the final course grade is changed as a result of this review, the reread fee of $36 will be refunded.

For reread requests:

  • The Vice-Dean, Professional Programs will request the Area Coordinator of the functional area relevant to the petition to draw up a list of names of readers (excluding the instructor for the course under petition).
  • The Area Coordinator will select a reader from the eligible list to reread all components.
  • The petitioner will be given the opportunity to reject any reader he or she can show to be unacceptable, to the satisfaction of the Vice-Dean, Professional Programs.
  • The reread must be done in accordance with the instructor’s marking scheme and in comparison with a range of other papers from the same graded component(s).

Step 3: Formal Appeal to the Rotman School of Management Graduate Department Academic Appeals Committee (GDAAC)

Following Steps 1 and 2, the student must discuss the matter with the Academic Director of their program. Should such discussions fail to resolve the matter, the student may then make a formal appeal within eight weeks, in writing using a Notice of Appeal Form (PDF to the Chair of the Graduate Department Academic Appeals Committee (GDAAC).

Step 4: Appeal to Graduate Studies Appeals Board (GAAB) of the School of Graduate Studies

Following Steps 1–3, students have the option to appeal to the Graduate Academic Appeals Board (GAAB) (PDF). Students must file a Notice of Appeal Form (PDF) to initiate the process.

Note: All policies, rules and regulations are subject to ongoing review and revision by the Rotman School of Management.

Last Updated: 2021-02-16 @ 11:30 am