Rotman Administrative Services

Building Access

At this time, the Rotman School of Management staff are working remotely. The Rotman School of Management’s hours of operation are Monday through Friday from 6:30 a.m. to 9:00 p.m. Access from 9:00 p.m. to 6:30 a.m. and on weekends requires the use of an access key fob via the North Building main entrance.

Key fobs are issued to registered students during registration on the first day of class. It is the responsibility of the individual to keep the key fob secure and abide by the access policies of the Rotman School of Management. Lost fobs may be replaced by notifying the Building Receptionist at the Building Reception desk. There is a charge of $15.00 to replace the key fob. Students are required to return their key fob at the end of the program. Those who do not will be charged the $15.00 replacement fee.

Milt Harris Library

The Milt Harris Library offers both print and electronic resources, and a number of research-related services including reference, library instruction, photocopying, scanning, and access to course readings.

BMO Financial Group – Financial Research and Trading Lab

The Finance Lab is a state-of-the-art, multi-purpose facility that enables research, product development, and training with respect to financial engineering and risk management, investment strategy and portfolio management, trading, and market microstructure analysis. The Finance Lab is equipped with Bloomberg, Thomson Reuters, S&P Capital IQ, and many other industry-standard financial applications.

Rotman Marketing

The Rotman brand is an asset everyone at Rotman must protect. The Rotman logo and the University of Toronto signature embody who the School is and how the world sees it.

Students interested in utilizing the Rotman and/or University of Toronto brand and/or logos (i.e. for apparel orders, websites, print material, etc.) are required to first consult with, and obtain approval from, the Rotman Marketing Department. The Marketing Department is equipped and knowledgeable to assist student organizers with branding initiatives.

Access the Rotman Graphic Standards in the Rotman HUB for information. The University of Toronto Bookstore has mass purchasing-power as well as the proper logos. Student groups can contact the custom orders department at the Bookstore to order merchandise and branded products.

Event Registration

The Office of the Registrar organizes numerous activities (e.g. workshops, guest speakers) throughout the program. A registration link will be provided to students prior to each event. Students are responsible to manage their own registration status and adhere to all registration and cancellation policies as outlined for specific events and activities.

Lost and Found

Lost and found at the Rotman School of Management is located at the main Building Reception desk on the first floor of the North building. Students may call the front desk at 416.946.7557 or visit between 7:00 a.m.–9:00 p.m. to claim or report lost items.

Printers and Photocopy Services

Photocopiers are available in the Milt Harris Library. Black and white printers are available for student use with Printer Points. Student Printers 1 and 2 are located in the mezzanine level (south building) and Student Printers 3 and 4 are located in the student study area (RM 3002), also in the south building.

Printer Points

To print, your laptop must be set up for wireless printing and you must have sufficient Printer Points balance. Printing has a cost of 5 points ($0.05) per page. Printer Points work as a debit system and so students’ balances will decline as they print items. Additional Printer Points can be purchased in $5, $10, $15 and $20 amounts at the Office of the Registrar and can often be activated within one hour. Accepting payment methods are exact cash, debit, and credit.

An allotment of Printer Points are allocated by the Registrar’s Office (RO) annually to cover costs of printing required course readings/materials. Additional points can be purchased thorugh the Rotman HUB or from the RO (cash/debit/credit). Printer Points balance can be viewed in Rotman HUB.

Note that if students do not have enough Printer Points to print, their print job will be stopped and Printer Points account will not go into a negative balance. It is recommended that students maintain a sufficient Printer Point balance to suit their needs, however please note that Printer Points are non-refundable and/or non-transferable.

E-Learning Centre

The E-Learning Centre has been designed for recording and production initiatives. This space includes a recording studio (LL1018), administrative office and production room (LL1019) which can be booked by students to produce a wide variety of high-end teaching aids. This space can be booked through AV Requests. Technical support will be facilitated by Rotman’s multimedia staff. A bookable (through Room Bookings) A/V editing workstation will also be available in Room 3062.

Authorized Use

Use of the HUB and of individual course sites is restricted to authorized users only. Passwords are not transferable to any other individual, within or outside the school, other than for purposes of system administration.

Classroom Technology

The classroom is the domain of the professor, who may choose to establish specific expectations around the use of technology. Out of consideration for other students, cell phones, PDAs, and pagers should normally be switched off during class. Laptops may be used for in-class communication or web access at the instructor’s request.

Lockers

Each student may have use of a laptop locker for the duration of their program. Lockers are assigned by the Office of the Registrar.

Students are required to empty the contents of the locker by 15 May in their graduating year. The contents of lockers that are not vacated will be subject to disposal or donations. The Rotman School is not responsible for any items left in lockers.

Study Spaces

IMPORTANT: Keep an eye on belongings at all times and do not leave any materials unattended in any study area.

At Rotman School

Study Carrels and Open Tables

The study carrels and open table in the Masters Students Study Area, the Business Information Centre (BIC, fifth floor), the third floor of the North building surrounding the Atrium), as well as the tables in the Rotman Exchange café are available on a first-come, first-served basis.

Please be aware that the Campbell Soup Area (area and tables located within the Executive MBA area on the third floor of the North Building—behind the doors) are reserved for the sole use of the Executive MBA Program. Please do not utilize their space.

Patios

The Rotman School has three beautiful patios overlooking the campus with breathtaking views of the city. Open seasonally.

Study Rooms

Rotman students may book study rooms for group (minimum of three (3) people) meetings/projects work through online via RBook, the Rotman room reservation system, available on the HUB. Once a request is submitted, students will receive an email confirming the booking. The following rules apply:

  • Students are allowed to reserve a room up to two days in advance.
  • Group size must be a minimum of three.
  • Students may reserve a study room for up to five hours daily in intervals of 30 minutes.
  • Students can have multiple daily bookings, however, each booking will be counted towards the five hour daily limit.
  • Students are allowed to book only one study room for a given time slot.
  • Students can only book a room for the current and next day. If there is a special need to book a room that does not fit the above rules (e.g. must have a room for the following week), please visit the Building Reception desk to make the reservation.

Study rooms are available for reservation from 6:30 a.m.–10:30 p.m., seven days a week during the school year. During statutory holidays, access to study rooms may be limited due to minimal staff on hand. Please check with the Registrar’s Office prior to making a reservation over a holiday period.

Cancelling or Changing a Room Booking

If a booked study room will not be needed, students should cancel the booking to make the room available for other students. Bookings can be cancelled, by the organizer, through RBook on the HUB. When a room booking is cancelled, an email is automatically sent to the other members of the group to notify them of the cancellation.

Students can cancel a reservation up to 10 minutes into the reservation without a time penalty to their three-hour daily limit. After the 10-minute mark, unused time is returned to the daily limit in 30-minute increments. Partial increments are not returned, however, there is a 10-minute grace period for the first increment. If the reservation is cancelled within the first 10 minutes of the first increment, the 30 minutes is returned.

Outside of Rotman

If students can’t find space in either the North or the South Building, they are welcome to make use of the over 50 libraries on campus.

Event Planning for Student Groups

Only recognized Rotman staff and student groups may organize School-wide events and conferences in the name of the Rotman School of Management.

Student leaders must coordinate all event planning for major events, on or off campus, with their respective program Associate/Assistant Director.

All members of the University community should be aware of the requirements of Ontario laws concerning the consumption, possession, and sale of alcoholic beverages. It is the intent of the School, through the Alcohol Policy, to provide for the legal, safe and responsible consumption of alcoholic beverages at student-sponsored events. The University expects each member of the community to be responsible for his or her own conduct and for the consequences of that conduct.

Failure to comply with the Liquor License Act can result in penalties, including substantial fines and the suspension or revocation of liquor licences privileges, not just for the Rotman School of Management, but for the entire campus.  As such, all events hosted under the Rotman School of Management name are subject to event planning standards.

All Rotman School of Management events that involve alcohol, both on and off campus, require the approval of the Vice-Dean, Professional Programs (Full-Time, Morning and Evening, Master of Finance, Executive MBA, Global Executive MBA, and Global Executive MBA for Healthcare and the Life Sciences programs) or Vice-Dean, Specialized Programs (Master of Financial Risk Management, Master of Management Analytics, and Graduate Diploma in Professional Accounting).

If, during the course of an event, the Event Organizer(s) cannot or will not abide by the agreed upon regulations, the Rotman School of Management and/or the University and/or Proprietor may either modify the structure of the event or bring the event to an immediate close.

On-Campus Events

By having a liquor license—and an Alcohol Policy—the University of Toronto takes on certain responsibility for on-campus events which are:

  • A requirement that all alcohol served be purchased through the licensee (Campus Beverage Services, CBS, Department).
  • A requirement that events where alcohol is served meet applicable criteria such as: control of occupancy, acceptable physical conditions, and availability of non-alcoholic beverages and food throughout the entire event.
  • A requirement that service staff be trained under the University’s own Server Training program.
  • A requirement that controls be in place to ensure that persons not legally entitled to consume alcohol (intoxicated persons, or persons under the age of 19) do not do so.

In addition to the Rotman Event Planning Approval Process Guidelines, an approved Campus Beverage Service (CBS) application is required for all on-campus events for which alcohol will be served. CBS applications must be submitted a minimum of two weeks prior to the event date for approval by the Vice-Dean, Professional Programs (Full-Time, Morning and Evening, Master of Finance, Executive MBA, Global Executive MBA, and Global Executive MBA for Healthcare and the Life Sciences programs) or Vice-Dean, Specialized Programs (Master of Financial Risk Management, Master of Management Analytics, and Graduate Diploma in Professional Accounting). CBS forms will only be authorized if the guidelines of the Event Planning Approval Process are satisfied.

Off-Campus Events

Off-campus events bearing the Rotman School of Management / University of Toronto logo are required to adhere to School protocols regardless of whether alcohol will be served or will be available for purchase.

For events in which alcohol will be available, the off-campus event space proprietor or designate is expected to have a valid liquor licence.

Standard U of T alcohol rules apply to off-campus events.

Staff and Student Event Organizers are responsible for advising all guests at off-campus events of options to travel home safely (e.g. taxi cab numbers, subway / Go Train late night schedules, nearby hotels).

Alcohol Rules for both On- and Off-Campus Events

  • The sole allowable reference to the consumption or service of alcohol on promotional items such as posters or email is the information that the event is licensed.
  • The consumption of alcohol shall not be the focal point of the event.
  • Sufficient non-alcoholic beverages must be available for consumption. Further, appropriate quantities of food must be served at all such events. Food must be available for the entire period of the event that alcohol is being served.
  • Campus Beverage Services staff are required for all on-campus bartending.
  • An “Open Bar” situation is limited to—at most—two hours over the course of the Event and is limited to the service of wine, champagne and beer. Wine and/or champagne with dinner is acceptable. Student Event Organizers are advised to consider either tickets or cash bar options for the remainder of the event. Exceptions are made at the discretion of the Vice-Dean, Professional Programs (Full-Time, Morning and Evening, Master of Finance, Executive MBA, Global Executive MBA, and Global Executive MBA for Healthcare and the Life Sciences programs) or Vice-Dean, Specialized Programs (Master of Financial Risk Management, Master of Management Analytics, and Graduate Diploma in Professional Accounting).
  • A ratio of one designated staff member or Student Event Organizer per 50 event participants must be maintained onsite for the duration of the event. Designated staff members or Student Event Organizers will not consume alcohol and are responsible for liaising with Campus Beverage Services staff as appropriate.

Last Updated: 2021-01-14 @ 5:16 pm