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Project Management

STEP 1: WHAT ARE PROJECT MANAGEMENT JOBS ALL ABOUT?

  • AKA: Program Management
  • Overview: Oversee both short-term projects and long-term programs, making sure they run on-time and within budget.
  • Example project: Manage the progress of an engineering team against launch deadlines.
  • What you do all day: Plan projects, set-up tracking systems, hold regular check-ins with all stakeholders to review progress, provide updates
  • Roles: Project Manager (manages short-term projects), Program Manager (manages a portfolio of ongoing projects)
  • What they look for: People with exceptional organizational skills – including project management technology (e.g., Gantt charts, Scrum)

STEP 2: WOULD YOU BE A GOOD FIT FOR PROJECT MANAGEMENT?

Ask yourself if you’d love doing these kinds of things all day:

  • Setting up organizational systems
  • Planning out projects in minute detail
  • Delegating tasks and holding peers responsible for task completion
  • Facilitating project status meetings
  • Communicating progress with executive stakeholders

If your answer is “Yes” to the majority of activities, you’d likely be a good fit for Project Management jobs.

STEP 3: WHAT SKILLS DO YOU NEED FOR PROJECT MANAGEMENT JOBS?

For each major activity, we’ve listed the most common keywords from across dozens of job descriptions, as well as a sample resume bullet:

Setting up organizational systems

o   Keywords: project status tracking, bug tracking, task tracking, JIRA, agile development, Scrum, Asana, Visio, waterfall development

o   Sample Bullet: Established an agile development system wih a kanban board to organize daily standups, reducing time to ship by 20%

Planning out projects in minute detail

o   Keywords: planning, project schedule, timelines, budgets, complex projects

o   Sample Bullet: Managed multiple project plans and budgets simultaneously, ensuring all three products launched on-time and within budget

Delegating tasks and holding peers responsible for task completion

o   Keywords: cross-functional, on-time, on-budget, engineering, alignment, relationship-building skills

o   Sample Bullet: Was responsible for the timeliness of all engineering and design deliverables; never missed a ship date in five years on the job

Facilitating project status meetings

o   Keywords: project status meetings, standups, create visibility, identify blockers, escalate issues

o   Sample Bullet: Initiated daily standups to identify and solve blockers, taking a project that was expected to ship three months late to an on-time delivery

Communicating progress with executive stakeholders

o   Keywords: manage expectations, stakeholder communications, communicate status and risk, cross-functional planning meetings, collect data, prepare metrics, senior leaders

o   Sample Bullet: Represented the team’s progress to executive stakeholders, earning additional investment based on consistent on-time, on-budget performance